Teams and Squads (Nexium)

Emberly includes a team collaboration platform called Nexium that lets you create shared workspaces, manage team members, and organize files collaboratively.

What is Nexium?

Nexium is Emberly's team collaboration layer that lets you:

• Create named teams (called "squads")
• Invite team members with specific roles
• Organize files in shared workspaces
• Manage permissions at the team level
• Track team activity and usage
• Scale from small teams to large organizations

Available on Blaze+ Plans

Team features require one of these plans:

Discovery Plans (Team Subscriptions)

For teams without individual Blaze+ subscriptions, Emberly offers Discovery plans — shared team subscriptions:

Discovery plans are shared team subscriptions. All team members share the same storage pool.

Key Concepts

Squad

A named team in Nexium. Examples: "Design Team", "Product", "Finance", etc.

Members

People invited to your squad with role-based permissions.

Workspace

Shared folder where squad members organize and collaborate on files.

Roles

• Owner — Full control, manage members, delete squad
• Admin — Manage members, workspaces, files
• Editor — Create and edit files, invite members
• Viewer — Download and view only

Quick Start

Create a Squad

1. Go to Dashboard → Teams → Create Squad
2. Enter a name and description
3. Choose your team size
4. Click Create

Invite Members

1. Go to Squad Settings → Members
2. Click "Invite Member"
3. Enter their email and choose a role
4. They'll receive an email invite

Create a Workspace

1. Go to your squad dashboard
2. Click "New Workspace"
3. Enter a name (e.g., "Q2 Campaign Assets")
4. Set member access level
5. Click Create

Common Workflows

Sales Team File Sharing

Use a squad to share sales collateral (presentations, case studies, pricing sheets) with everyone on the sales team.

1. Create a squad called "Sales"
2. Add all sales reps
3. Create workspaces for "Pitch Decks", "Case Studies", "Product Sheets"
4. Upload assets to respective workspaces
5. Everyone stays in sync with latest versions

Design Agency Project Delivery

Structure projects per-client with dedicated workspaces.

1. Create a squad per client (or one squad with multiple workspaces per client)
2. Assign designers and PMs to the squad
3. Create workspaces for each project phase or deliverable
4. Clients can join as "Viewers" for review access

Open Source Project Coordination

Organize community contributions and releases.

1. Create a squad for your project
2. Add core contributors
3. Create workspaces for "Releases", "Assets", "Documentation"
4. Grant community viewer access to approved materials

Advanced Features

Nested Workspaces

Create sub-workspaces to organize complex projects:

Project Alpha
├── Design
│   ├── Wireframes
│   ├── Mockups
│   └── Final Assets
├── Development
│   └── Source Code
└── Marketing
    ├── Copy
    └── Promotional Assets

Role-Based Access

Set different permissions per workspace:

• Designers get edit access to Design workspace
• Developers get edit access to Development workspace
• Everyone gets viewer access to Marketing workspace

Team Activity Log

View all squad activity:

• Who uploaded what
• When files were accessed
• Member additions/removals
• Permission changes

Team Analytics

Monitor your squad's usage:

• Storage by workspace
• Upload frequency
• Team member activity
• Most active workspaces

Billing

Individual Team Plans (Blaze+)

If you have a Blaze+ plan, team features are already included. Add more team members anytime (if within your plan limit).

Discovery Shared Team Plans

Discovery plans are separate subscriptions shared by the entire team:

• Any team member can manage the subscription
• Billing is per squad, not per person
• Upgrade or downgrade team-wide

Calculating Costs

Option 1: Individual Plans

• 5 people on Blaze ($14.99/mo each) = $74.95/mo
• Total: $74.95/mo for 5 with 100 GB total storage

Option 2: Discovery Team

• 5-25 people on Discovery Team ($20/mo) = $20/mo
• Total: $20/mo for up to 25 with 50 GB shared storage

Troubleshooting

Member Not Seeing Files

• Check they were invited to the correct workspace
• Verify their role has access to that workspace
• Ask them to refresh their dashboard

Can't Invite More Members

• Check your plan limit (Blaze: 5, Inferno: 10, Ember/Enterprise: unlimited)
• Consider upgrading or using a Discovery plan
• Contact support if limits seem incorrect

Workspace Not Syncing

• Refresh your browser
• Check network connection
• Wait a few seconds — syncing may be in progress
• Contact support if issue persists

Next Steps

• Read the Team Management Guide
• Create your first workspace
• Invite a teammate
• Start collaborating

Need help? Email [email protected] or visit our Discord server.